List of Essential Documents

Passport

• A valid passport with at least 6 months of validity from the date of departure.
• 2 blank pages are required for visa stamping and an old passport if any.

Photograph

• The photographs must be clicked within the last 3 months.
• The size of the photograph should be 35mm × 45mm.
• The photo must cover 70–80% of the head.
• Applicant’s photos must be clear and they should be taken with a light-coloured background.

Additional Requirements

Covering Letter

• A valid A4-size printed copy of the cover letter should be presented by the member.
• The letter must include duration, visiting purpose, expense clause, applicant details and passport numbers.

Travel Details

Confirmed Air Ticket

• It is mandatory to have confirmed flight ticket copy for all the sectors.

Confirmed Hotel Booking

• Applicants must carry a confirmed copy of the hotel voucher showing essential details like hotel name, contact details, email ID and payment receipt.

Day-Wise Itinerary

• A day-wise itinerary with all the travel details is required.

Travel Insurance

• Applicants must have a minimum insurance of € 30,000.
• It should be valid for at least 2 days after the return date.
• The travel insurance must be approved by the travel insurance company.

Financial Information

Personal Bank Statements (6 Months)

• Last 6 months personal bank statements are required along with the sign and seal.
• It must show a sufficient cash flow/balance of at least INR 2.5 Lacs.

Personal Income Tax Details (3 Years)

• Details of last 3 years' Personal Income Tax Returns.

Salary Slips (3 Months)

• 3 months salary slips with a valid company stamp are required.